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InVintory Help

How to manage tags

Tags are your own coloured labels, created once for a collection and then applied to individual bottles. Manage the list at Collection settings → Customization → Tags, or from the Tags row on any bottle.

What a tag is

Section titled “What a tag is”

A tag is a name and a colour from a fixed palette. Two things matter before you invent a system:

  • Tags belong to bottles, not to wines. Tag three of your six bottles of the same wine and leave the rest alone.
  • The list is shared. Everyone with access sees the same tags.

Tags work on every plan. If a collection reaches its tag limit, Create new tag shows an upgrade screen instead of the form, and existing tags keep working.

Create a tag

Section titled “Create a tag”
  1. On Home, tap your profile photo in the top right, then Settings and Collection settings. On iPad, tap your profile photo in the top bar, then Settings, and pick the collection under Collections. On iPhone with an older iOS, tap Profile, then the gear in the top right, and pick it there.
  2. Under Customization, tap Tags.
  3. Tap Create new tag.
  4. Enter a Name, pick a Color, and tap Create.
iPhone:  Home → your profile photo → Settings → Collection settings → Tags → Create new tag

Apply a tag

Section titled “Apply a tag”

The Create new tag button appears wherever you pick tags, so you can invent one as you go.

  • One bottle — open it, tap Edit, use the Tags row.
  • As you add wine — the add-bottle form has its own Tags row.
  • A whole case — select bottles, then tap Tags in the bar at the bottom.

What tags unlock

Section titled “What tags unlock”
Where What you get
Collection list A Tags chip under the search field, and a Tags row in the filter panel
Quick filters Save a tag filter as a one-tap pill on your home screen
Row display Turn on Custom tags under Display for tag pills on every row
Barcode labels Tags is one of the details you can print
CSV export A Tags column

Renaming and deleting

Section titled “Renaming and deleting”

Renaming or recolouring a tag takes effect on every bottle carrying it, so a system you outgrow can be relabelled rather than rebuilt.

Deleting needs care. On iPhone and iPad the confirmation tells you how many bottles the tag will come off and makes you type DELETE, because it cannot be undone. Your bottles are untouched — only the tag goes.

On Android and on the web

Section titled “On Android and on the web”

Android creates, edits, deletes and applies tags the same way. Tagging a batch of selected bottles isn’t there yet.

On app.invintory.com, go to Settings, click your collection, then Tags under Customization.

Managing the list from Collection settings is limited to the owner and admins. Editors can still apply existing tags.

Next steps

Section titled “Next steps”