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InVintory Help

How to print a restaurant-style wine list

You can turn any part of your collection into a formatted, printable wine list — grouped, priced, styled, and exported as a PDF, a shareable link, or a QR code.

Getting to the wine list builder

Section titled “Getting to the wine list builder”
Home → More → Create Wine List

On iPhone, tap More beside the Add and Remove buttons, then Create Wine List — the same option sits in the add menu on the tab bar. Every wine in your collection is included by default; tap the Wines row to narrow it down.

Collection → select wines → ⋯ → Create Wine List

Or start from a selection: on your collection page, tap the circle beside each wine you want (or Select All), then tap ⋯ and choose Create Wine List. This is the better route when you only want part of your cellar. iPad works the same way, and so does Android. On the web app, open your collection at app.invintory.com and click Create Wine List in the row of buttons above the table.

Grouping: two levels, or three

Section titled “Grouping: two levels, or three”

This is the setting that shapes the whole list. You give it a Heading and a Subheading — both are required — and optionally a Sub-subheading, for up to three nested levels, outermost first.

The outermost heading is one of Wine Type, Country, Region or Sub-Region. The levels beneath it add Grape Variety and Alphabetical, and each level only offers dimensions that still divide the one above it — choose Region as your heading and Country disappears from the levels below, because it would print one bottle per heading. Nothing nests under Alphabetical.

Wine Type → Grape Variety → Region

That example renders as White, then Chardonnay beneath it, then Burgundy beneath that, with the matching bottles listed under the innermost heading. Three is the maximum, because the PDF only styles three levels of heading.

Everything else you can set

Section titled “Everything else you can set”
Setting Options
Title Anything you like, up to 30 characters — “Rachel’s dinner party”, “Ocean Prime wine list”
Sort by Alphabetically, by vintage, or by market price — the last two in either direction. This orders the bottles inside each innermost heading
Page break before headings Start each heading on a new page. On by default
Wine information Price, drink window, quantity, origin, grapes, bottle size, storage location — or none of them
Which price Market price or purchase price
How the price prints Round the figure up, and show or hide the currency symbol
Style A background colour, a text colour, and a font theme. The theme sets the fonts, sizes, spacing and capitalisation for every part of the list at once, and each theme tile previews in the colours you picked

Turn quantity off for a guest-facing list — it tells the table how much you have left, which is rarely what you want them to see.

Sharing the finished list

Section titled “Sharing the finished list”

Tap Create Wine List. Building it can take up to a minute. When it is ready you get three buttons: Download for the PDF, Copy URL for a link you can send to someone without printing anything, and QR Code for a code you can put on a table.

Save the PDF or copy the link before you leave the screen. The app does not keep a list of the wine lists you have built, so once you close it the link is not something you can look up again — you would build the list a second time.

About the link What that means for you
Anyone who has it can open it No account, no app and no sign-in — which is what makes it work for guests. Only send it to people you are happy to show the list to
It is a snapshot, not a live view The PDF is written once. Drink a bottle and the list still shows it, so build a fresh list when the cellar has moved on
There is no way to switch it off A link you have sent keeps working. Leave prices and quantities out of a list you expect to be passed around

The QR code points at that same link, so scanning it opens the same PDF.

Next steps

Section titled “Next steps”