Understanding where your imported bottles end up

An import does not drop everything into one pile. Bottles you still own go into your cellars, bottles you have already drunk go to Past bottles, and a few kinds of row land somewhere else entirely. All of it arrives as ordinary, editable records — nothing an import creates is a placeholder.

Note

You are not waiting on anything to start using them. Every imported bottle can be edited, moved, tagged and drunk the moment it appears. Only the wine’s own catalogue details — its drink window and its market value — fill in later, once a wine we had to create for you is approved.

Where each kind of row goes

What you imported	Where it lands
Bottles you still own	The cellar or fridge named on the row. A name you do not already have becomes a new storage; a blank one becomes a cellar called My Cellar
A row with a Removal date, or CellarTracker History	Past bottles, marked as consumed on that date
CellarTracker Deliveries	A delivery you can receive later, alongside your other deliveries
CellarTracker Wishlist	Your Wishlist list — recreated for you if you had deleted it
CellarTracker Community Reviews	Published as public reviews on each wine ⚠️
A Custom bottle location column	The bottle’s own location field, as plain text

What an import will not do

It will never place a bottle into a 3D position. Your cellars, fridges and the sections inside them are untouched by an import, so a VinLocate cellar keeps its layout and the new bottles simply sit outside it until you place them.

It will also never merge. An import only ever adds, so importing a file that overlaps bottles you already have leaves you with two of each.

Wines we had to create for you

When a row does not match anything in our wine database, we create the wine and add your bottles anyway. That new wine joins our review queue, and the app tells you how many are in it — our sommeliers approve them and fill in details like drink windows and market values, while you carry on editing those bottles and managing your collection as usual.

Rows we could not place at all do not hold up the rest. When the import finishes, the collection’s owner, admins and editors are all notified — in the app, by email and as a push. If anything went unmatched, the notification says how many wines we could not identify, and View unidentified wines on it, like the email, gives you a spreadsheet listing exactly those rows.

Where to go looking

iPhone:  Home → your profile photo → Settings → Collection settings → Import data

On iPad, tap your profile photo in the top bar, then Settings, and pick the collection under Collections. On iPhone with an older iOS, tap Profile, then the gear in the top right, and pick it there.

Android:  Home → your profile photo → Settings → Collection settings → Import data

Web:  app.invintory.com → Import Bottles

If the bottle count looks right but the collection looks empty, it is almost always a filter rather than a missing import.

Next steps

• Understanding import wait times — how long each source takes and how to watch it happen
• How to import your collection — starting an import from any of the three sources
• What to do if your collection looks empty — if the bottles still are not showing