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InVintory Help

How to manage custom fields

Custom fields are your own text, number and date fields, added to the add-bottle form so you can track what InVintory doesn’t. They come in two kinds, and the difference is scope.

The two kinds, and how to choose

Section titled “The two kinds, and how to choose”

Pick by asking whether the answer could differ between two bottles of the same wine.

Custom bottle field Custom label field
“Values apply to each individual bottle” “Values apply across all bottles with the same wine and vintage”
A case number, the date this bottle went in the rack, its condition Your own rating, a critic’s score, the importer, a drink-by date
Fill it in once per bottle Fill it in once, and every bottle of that wine and vintage shows it

Both appear as their own section on the add-bottle form, each with that wording underneath, so you can see which you are filling in.

Create a field

Section titled “Create a field”
  1. On Home, tap your profile photo in the top right, then Settings and Collection settings. On iPad, tap your profile photo in the top bar, then Settings, and pick the collection under Collections. On iPhone with an older iOS, tap Profile, then the gear in the top right, and pick it there.
  2. Under Customization, tap Label custom fields or Bottle custom fields.
  3. Tap Add custom field.
  4. Name it, choose a Type, and tap Save.
iPhone:  Home → your profile photo → Settings → Collection settings → Bottle custom fields → Add custom field

Names have to be unique within a kind — reuse one and the app tells you. The allowance per kind is small and fixed, so spend it deliberately.

The three types

Section titled “The three types”

The type decides how you can filter on the field later:

  • Text — filters as a Contains match, so partial words find it.
  • Number — filters as a Min and Max range.
  • Date — filters as a range between two dates.

You can change a field’s type afterwards if you get it wrong.

Filling in and using values

Section titled “Filling in and using values”

Enter values on the add-bottle form, by opening a bottle and tapping Edit, or by editing several bottles together.

  • Filter — the filter panel lists Custom label fields and Custom bottle fields as their own sections.
  • Barcode labels — any field you have created can be one of the details you print.
  • CSV export — each field gets a column; a label field and a bottle field sharing a name share one.
  • On the web — each field is also available as a column in your collection table.

Deleting a field

Section titled “Deleting a field”

Deleting a field clears its value from every label, or every bottle, in the collection — the screen says so before you confirm. Nothing else changes.

On Android and on the web

Section titled “On Android and on the web”

On app.invintory.com, go to Settings, click your collection, then Custom fields under Customization — one screen with both kinds on it.

Android has both kinds, in the same place: Collection settings → Customization → Label custom fields or Bottle custom fields.

Creating and deleting fields is limited to the owner and admins. Editors can fill in values.

Next steps

Section titled “Next steps”