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InVintory Help

How to bulk edit bottles

Select the bottles, tap the ⋯ button in the action bar, tap Edit, change only the fields you want and tap Save. Whatever you touch is written to every selected bottle; whatever you leave alone stays exactly as it was on each one.

Everything the action bar can do

Section titled “Everything the action bar can do”

Selecting bottles turns the foot of the screen into an action bar: the count, Deselect all, a Remove button and a ⋯ menu holding the rest.

Action What it does, and when it appears
Remove Marks them consumed, gifted, sold and so on, keeping the record. Always there.
Edit The form below. Editors only.
Tags A tick-box list: ticked means every selected bottle has it, a dash means only some. Tap to add it to all, tap again to strip it from all. Tags you don’t touch are left alone. Editors only.
Print Labels Barcode labels for the selection.
Download CSV Just those bottles, grouped by label or by bottle.
Create Wine List A printable list from the selection. Editors only.
Locate Lights them up in the 3D cellar. Only when one of them has a slot.
Add to 3D position Only when one of them has no slot yet.
Remove 3D position · Relocate Bottles Only when one of them already has a slot.
Delete Wipes them and their history. Sits on its own at the foot of the menu. Editors only.

If you joined the collection as a viewer, the bar still gives you Download CSV, Print Labels and Locate; Remove is greyed out, and Edit, Tags, Delete, Create Wine List and the placement actions aren’t there.

When a search or filter hides some of the bottles you selected, the bar says so, such as 3 not shown. The actions still include them.

After the action: keep or clear the selection

Section titled “After the action: keep or clear the selection”

Your selection stays when you move around the app, so it could catch bottles in a later action you meant for others. After Edit, Tags, Print Labels, Download CSV or Create Wine List, if bottles are still selected, the app asks Done with N selected bottle(s)?

  • Deselect all clears the selection.
  • Keep editing leaves the same bottles selected for your next action.

What the Edit form sets

Section titled “What the Edit form sets”

The same form as on a single bottle, minus quantity: Size, Storage, bottle location text, Purchased or received from, a note, purchase price, currency and date, and tags. On past bottles it gains a Removal details section, so a whole batch’s reason or date can be corrected at once.

Two fields need the selection to be a single wine and vintage:

  • Vintage — the row appears only when every selected bottle is the same wine and year, because changing a year re-files bottles under a different row and we do that one row at a time. The web says Cannot edit year as mixed content.
  • Custom fields — same rule, and only if your plan includes them (see Understanding bottle details).

The three things you have to type

Section titled “The three things you have to type”
  • Moving 10 or more bottles to a different storage asks you to type CONFIRM, because it clears their 3D slot positions.
  • Removing 10 or more asks you to type REMOVE and the count.
  • Delete always asks you to type DELETE and the count — the web spells out the whole phrase, like Delete 12 bottles. This cannot be undone.

There is no limit on how many bottles Edit and Tags change in one pass.

On Android and on the web

Section titled “On Android and on the web”

Android has the same footer and actions, with two gaps: no bulk Tags action, and the Vintage row is hidden in every bulk edit, so vintages are changed one bottle at a time.

On app.invintory.com the selected-bottles bar carries Locate, Edit, Wine list, Remove and Delete, and Remove picks its reason straight from the dropdown. Fields where the selection disagrees sit collapsed under Click + to replace mixed content — the clearest view of what you are about to overwrite.

Collection → tap a row's circle → ⋯ → Edit → change a field → Save

Next steps

Section titled “Next steps”